Travel Agency in Johannesburg North.
To ensure the timeous collection of the debtors’ book in order to optimize cash flow, minimize risk and reduce outstanding debtor’s book to an acceptable level. To ensure the company policies and procedures are adhered to in respect of handling debtor accounts. To timeously, alert the management to potential collection problems.
Building and maintaining relationships with new and existing clients. Ensuring clients requirements are met at all times as per the signed Service Level Agreement. Query response accordingly to SLA. Ensuring timeous collection of outstanding debtors book. Weekly follow up on overdue accounts via email and regular telephonic communication. Reporting to Financial Manager and Financial Director, regarding collection problems in line with month end. Prepare and distribute accurate monthly statements and invoices. Reconcile allocated accounts and where necessary aggressively pursue collections. Obtain remittances from clients for payments received. Processing of invoices and credit notes and journals entries.
Ensuring all prepayment invoices and client vouchers are closed when the contract ends. Investigate and resolve internal queries effecting the Debtors Age Analysis and Creditors Ledgers. Communicate with clients and key account holders on aging status of accounts. Reconciliation of Diners Club and Amex Monthly Statements. Monthly debtor accounts reconciliation. Rolling Age – detailing submission date, submission no, queries, resubmissions and reason for non-payment. Prepare Diners Club & Amex invoices with supporting documents for submission to clients. Prepare Excel Workbooks for all submissions being submitted to clients with date of delivery and schedule number. Attend monthly meetings with clients, addressing problem areas, work well done and resolving queries. Prepare ad hoc reports such as MIS Reports, International Travel Reports and Annual Travel Spend Reports with detailed Pivot Charts and Pivot Graphs. Work across departments to enable joined decision making amongst team leaders and all staff in the Finance Department. Co-ordinate team, planning their workload for the day ahead, and co-ordinate teams with various departments if assistance is required. Liaise with Operations and consultants on a daily basis of any changes on accounts/clients.
R12000- R14000 ctc