Contracts Administrator (Construction) – Cape Town

  • Permanent
  • Ref #399450BM
  • Posted 1 week ago
  • Cape Town, Western Cape, South Africa, Africa
  • Construction & Engineering
Employer Description

Our client is in the Construction industry

Job Description

Reporting to the QS Manager. You will be responsible for:

Client Related Contractual Processing

  • Request contract or tender copy for awarded project when Estimating Department informs of contract or tender award.
  • Diligently follow outlined procedures to ensure that we adhere to the allocated 21-day framework.
  • Enquire into details regarding the project in terms of the contract with the Operational and Estimating department and highlight any areas of change resulting from tender stage to contractual stage.
  • Identify areas of risk exposure for the organization and highlight as discussion area.
  • All documentation and letters of authority are to be scrutinized in order to ensure legitimacy.
    Review contractual details in order to identify and highlight risks overlooked at tender stage and process contractual details with Asif.
  • Once all elements of the contract have been processed, finalized document are to be signed off and timeously sent to relevant party or client.
  • Request a copy of final signed contract and file accordingly.
  • All communication regarding contract are to be timeously managed and effectively resolved.
  • Ensure that adequate time is assigned by directors for each client contract.

Sub-contractor Related Contractual Processing

  • Efficient process management by ensuring each procedural step is completed within the 21-day framework in order to minimalize company risks and exposure. Contractual process to be effectively indicated and managed on Microsoft Planner.
  • Post informing from Estimating Department regarding the letter of award for a project, all suppliers associated with project are to be listed on an excel sheet for the indicated project.
  • All required documentation is to be received, checked for accuracy, scrutinized for legitimacy and printed for filing under the allocated project in order to ensure that the organization is wholly covered and limited to exposure through internal process.
  • Adequate management of received documents to ensure that all information is available within a relevant timeframe and uploaded onto interdepartmental filing system.

 

 

 

 

Qualifications

  • Matric
  • Business administration/secretarial diploma or certificate
  • Project management diploma(ideal)
  • Legal or claims related qualification highly advantageous

Skills

  • 5 years' contractual administrator experience
  • Microsoft Planner

Salary / Package

R20,000 to R25,000 CTC pm