EE Conveyancing Transfers Secretary (1/2 Day)

  • Permanent
  • Ref #399459AH
  • Posted 1 week ago
  • Johannesburg North, Gauteng, South Africa, Africa
  • Legal, Support
Employer Description

A well-established Law firm located in Johannesburg Northern Suburbs (Sandton)

Job Description

Working hours are from 8am to 12h00 (Half Day Role). Duties Include: Accurately save all matters on iManage, Accurately save all emails and correspondence on iManage, Saving copies of the Title Deeds and Mortgage Bonds on iManage before dispatching the original to the clients. Update job knowledge by participating in educational opportunities, Read professional publications, Maintain personal networks, Participate in professional organizations, Explore opportunities to add value to job accomplishments. Ensure that matters are ISO compliant and FICA requirements are met, Ensure documents are sent to the safe custody clerk. Review the content of Sale of Property Agreement and compliance thereof. Requesting cancellation figures (where applicable). Requesting the guarantees to be issued and checking accuracy guarantees received. Meeting and obtaining signatures from clients. Applying for transfer duty receipts via SARS e-filing. Submit online applications for rates clearance figures & obtaining of rates clearance certificates from relevant local authority. Review conditions of the title as contained in holding deed of transfer. Drafting and preparing documents for sectional title developments and opening of township registers. Commercial property transfers, e.g. properties disposed as part of letting enterprise. Preparing documents for submission to the relevant Deeds Office for lodgement. Arranging presenting of bank guarantees upon registration and payment in terms thereof. Dispatching of original Title Deeds and Mortgage Bonds once released from Deeds Office. Processing of municipal refunds as received from the local authority. Original signed transfer duty applications retained. Property and land regulatory due diligences. Drafting of notarial documents, including servitudes, notarial bonds and related documents. Produce accurate conveyancing related documents. Produce high quality legal documents, correspondence, reports, presentations, as well as routine letters and memos. Draft correspondence. Accurately save all matters on iManage. Initiate conflict searches and file openings on NBI. Follow-up as required, and adhere to all procedures associated with file opening. Efficiently maintain a current hard copy and ensure that records are kept in good order and can be readily found, understood, and used by others. Closure of files once billing nil and instruction complete. Arrange for file content to be scanned to Manage for record purposes. Arrange files to be stored (sent to Metrofile).


Matric. Relevant Diploma/Degree


Computer Skills: Lexis Convey; Windeed Law, SARS E-filing, E4 (Law Property Solutions)  iManage & Webview. Proficiency in all areas of Microsoft Office, including Excel and Word; ·         Excellent communication skills, both written and verbal; Attention to detail. Strong Organisation and problem-solving abilities; Knowledge of the relevant legislation and administration process;   Ability to work independently and use initiative;    Ability to prioritise duties; Dealing with several matters at once; Commercial awareness;       Interpersonal skills; Time management; ·         Confidence; Decision making skills; Ability to work under pressure; Leadership; Emotional intelligence;  Creative problem solving;         Adaptability; Teamwork skills; Prioritisation; ·         Delegation; and Research. Understanding of accepted professional standards within the legal industry and within the Firm. Dependability.         Professionalism. Good client Relationships.

Salary / Package

R20,000 CTC (For Half Day Role)