Financial Admin Manager (Hospitality Experienced)

  • Permanent
  • Ref #400762AH
  • Posted 3 days ago
  • Limpopo, South Africa, Africa
  • Finance/Office Support, Hospitality
Employer Description

A 5* Game Lodge located in Limpopo.

Job Description

The Admin Manager undertakes the financial administrative tasks which include debtors account management, payment allocations, invoicing and cash handling as well as creditors invoice batches and any administration as required.
• To meet with GM as required and update on property operations.
• Ensure financial administration personnel of the assigned properties is up to group standard.
• Ensure accurate completion of month-end workbooks (stocks & payroll).
• Ensure the correct and timeous completion of all weekly banking.
• Monitor and ensure that all payments received for advance deposits and guest payments are allocated and posted correctly.
• Ensure that all department invoices are batched correctly and sent to Group Support Office for payment.
• Ensure that the Debtors Age Analysis reports are produced accurately for each month end and sent for payment.
• Ensure that all open balances are reported and followed up on weekly basis.
• Checking and signing of Petty Cash.
• Ensure monthly gratuities are correctly allocated, signed off, summarized and forwarded to the payroll office at month end by each Finance Administrator.
• Manage and control stationary orders.
• In conjunction with the GM and senior management, assist in the compilation of budgets, development of programs, schedules and objectives which will enable the efficient and accurate running of month end procedures, reconciliation pf all admin processes and reporting.
• Together with GM, interpret, understand and explain the financial accounts and reports of each assigned property.
• Be available and actively involved in the year-end audit of the assigned properties.
• With the administrative team approve monthly financial packs and present this to the Support office Finance team.
• Ensure the processing of invoice batches onto Pastel.
• Compile variance reports on all overspends on budgets.
• Compile mid-month and month end financial reports and highlight variances, discrepancies and/or changes in Policy or strategy.
• Compile financial checklists and manuals, provide training and ensure that the procedures are being adhered to.
• Payroll management.
• Monitor and spot check stock control, operating equipment and orders/purchases for all departments.
• Ensure that stock and equipment inventories are maintained, and inventory records being kept.
• Monitor and control sales, expenses and profit goals.
• Ensure all inventory and stock management systems are maintained accurately within the agreed parameters and in a timely manner.
• Ensure that the company COS standards are being met, and applicable incentives paid out accordingly.
• Ensure that all necessary stock takes are performed timely and accurately.
• Ensure that COS margin percentages and mark-ups on goods are done as outlined in the budgets.
• Stock bins on PANstrat- ensure the correct allocation for purchasing and sales.
• Manage the stocks on PANstrat ensuring accurate issues, transfers and depletion.
• Ensure that Goods Received Vouchers are correctly allocated to the respective inventory accounts, orders received and processed by Administrators.
• Ensure that daily income and expense reports are submitted to GM.
• Ensure that stock items being purchased are at the best value for the company, running regular comparisons between suppliers.
• Ensure that high value stock items are checked on a rotational basis and that any anomalies in stock levels and values are reported to the GM.
• Ensure that the PAN daily sales are balancing, and PAR levels met, if not take necessary action.
• Ensure and manage daily issues to the various sales/usage points.
• Review beverage menus and analyze recipes to determine labor and overhead costs and assign prices of menu items.
• Oversee and assume responsibility for the effective operation of the POS system and the Electronic Ordering Systems
• Record the number, type and cost of items sold to determine which items may be unpopular or less profitable.


Relevant Accounting/Financial/Bookkeeping qualifications will prove an advantage.


Sound experience in Senior Hospitality and/or Finance positions +- 3-5 years. Sound knowledge of Finance processes and procedures. Sound knowledge and understanding of stock procedures and control. Sound knowledge of MS Suite. Sound experience and proven track record of having made targets.  Sound knowledge of planning, budgeting, and departmental administration.

Salary / Package



Single Accommodation, Meals on duty.