SENIOR BOOKKEEPER – up to trial balance

  • Permanent
  • Ref #402666JR
  • Posted 3 weeks ago
  • Johannesburg North, Gauteng, South Africa, Africa
  • Events / Sales & Marketing, Finance
Employer Description

Events company in JHB North

Job Description

  • Debtors – issue invoices & credit notes. Send statements when asked. Follow up on outstanding payments.
  • Creditors – once supplier invoices have been ratified by the project manager, capture on Pastel and reconcile to a monthly statement.
  • Supplier Payments – load daily & monthly payments on the banking system, double check that the banking details are correct
  • Liaise with bank consultant on any queries related to bank accounts
  • Liaise with bank consultant with regards to new bank accounts, name change on current bank accounts, token applications and account maintenance.
  • Capture & reconcile cashbooks on Pastel (Current Accounts & Credit Cards)
  • Journals (General, Supplier, Customer, Year End)
  • Update cashflow daily
  • Print daily bank statements (Ensure sufficient funds available for daily / monthly payments)
  • Download daily bank statements for conference bank accounts and send to the relevant team working on the project.
  • Allocate Job Numbers – ensure correct cost code / GL allocations
  • Journals (General, Supplier, Customer, Year End)
  • Complete vendor applications
  • Pastel (Data Entry, Maintenance, Upgrades)
  • Filing (Monthly, Annually)
  • Salary Claims
  • Staff leave – update staff leave schedule monthly
  • Record Staff Personal Details
  • Update / Record Company Documents (Tax Clearance, CK Docs etc)
  • Telephone Queries
  • Implement All Finance Procedures
  • Assist with year-end audit
  • Assist project managers with budgets for conferences
  • Assist project managers with invoicing clients as per contracts
  • Open new event on Events Air
  • Set preferences
  • Sep up GL accounts in Events Air for all conferences
  • Capture budget on Evens Air
  • Ensure that all registration, sponsorship & exhibition types have been allocated to the correct income accounts
  • Capture all payments in the cash book for all conferences
  • Reconciling cash books with bank accounts
  • Processing and balancing of credit cards and cash payments
  • Manage Event Coordinators with following up on outstanding debtors
  • Loading payments onto the banking system
  • Ensuring that all supplier invoices have been ratified
  • Processing of all supplier invoices and credit notes
  • Reconciling supplier statements
  • Assist project managers with wrapping up of conferences
  • Calculate VAT payment to SARS
  • Transfer profit to client
  • Prepare Financial Statements to be sent with final report to client


Degree in Accounting/Diploma in finance and bookkeeping


5 – 10 years' experience in Bookkeeping role - preferably within events/conferencing company. Experience > 2 accounting software packages (Pastel Xpress & Events Air). Demonstrated ability to manage multiple demands and meet deadlines.. Good knowledge and mastery of accounting procedures and methods. MS Office. Strong Excel skills - not Macros but able to build effective spreadsheets. Strong verbal and written communication skills. Must be detailed, highly organized and accurate. Self-driven motivator who takes initiative on projects with a strong ability to understand and solve challenges. Attention to detail. Analytical ability.

Salary / Package

R20 - R30000 depending on experience