Duties:

• Receive and verify invoices and requisitions for goods and services. Verify that transactions comply with financial policies and procedures.
• Prepare batches of invoices for data entry.
• Accurately capture invoices in the financial systems in order to effect payment on time and accurately to creditors.
• Manage weekly payment runs.
• Ensure invoices are properly authorized in accordance with levels of authority.
• Allocate invoices against correct suppliers and GL accounts on a daily basis.
• Check and match invoices against database/orders (quantity and price).
• Accurately process invoices in Accounts Payable and post batches daily.
• Payment of invoices. Prepare and send remittance advices to suppliers after completion of payment run.
• Filing of invoices after payment run.
• Accurately prepare monthly reconciliations and creditors account statements against the AP age analysis.
• Accurately reconcile GL and Creditors Accounts on a monthly basis to make sure that accounts are correctly balanced.
• Ensure any settlement discounts and rebates are accounted for whilst advising management of opportunities to improve discounts received.
• Maintain listings of accounts payable.
• Maintain and update vendor file, account numbers and terms and conditions.
• Completing supplier credit apps and loading of suppliers on the system.
• Loading bank account details and payments on the banking platform for approval.
• Providing accruals listing for reporting purposes.
• Providing forecasted payments for cashflow planning purposes.
• Perform other related duties as required.
• Able to assist within the finance department whenever and whatever is required.
• Adhoc duties as and when required.
• Switchboard relief duties.